Administrative Officer (NOC 13100)

Job Description

Administrative Assistant position at Ficek Insurance Agency Ltd, located in Brandon, MB (R7A 2Y7). This is a permanent, full-time role requiring on-site attendance at the office, with shifts available on evenings, mornings, days, and weekends. The position starts as soon as possible. The successful candidate will be part of a finance and insurance team, assisting in the daily operations of an insurance business and supporting clients post-sale. The workplace is fast-paced, and staff are expected to handle multiple priorities and deadlines with strong attention to detail and customer service.

Job Duties

• Direct staff

• Evaluate daily operations

• Record and prepare minutes of meetings, seminars, and conferences

• Determine and establish office procedures and routines

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics, and other information

• Oversee the preparation of reports

• Order office supplies and maintain inventory

• Greet people and direct them to contacts or service areas

• Perform data entry

• Provide customer service

• Maintain and manage digital database

• Consult with clients after sale to provide ongoing support

Qualifications, Requirements, Skills

• Education: Other trades certificate or diploma

• Experience: 1 to less than 7 months in a similar capacity

• Languages: English

• Computer and technology knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, SharePoint

• Work must be completed physically on site (no remote option)

• Willing to relocate

• Ability to work independently, under pressure, in a fast-paced environment, with tight deadlines and repetitive tasks

• Ability to multitask, excellent written communication, flexibility, organization, team player, accuracy, client focus, reliability, time management, adaptability, dependability, due diligence

• Security: Criminal record check required

• Transportation: Own transportation required

Application Details

To apply, email: danon.f@ficekinsurance.com

Please include:

• Cover letter

• References attesting experience

• Proof of the requested certifications

Screening Questions to answer in application:

• Are you currently a student?

• Are you currently legally able to work in Canada?

• Are you willing to relocate for this position?

• Do you currently reside in proximity to the advertised location?

• Do you have previous experience in this field of employment?

• Do you have the above-indicated required certifications?

Additional Benefits:

• Health benefits: Dental plan, health care plan, vision care benefits

• Financial benefits: Commission, group insurance benefits

• Other: Free parking, learning/training paid by employer, on-site amenities, travel insurance

Number of Positions

1

Job Start Date

As soon as possible

Wage Comment

$24.75 hourly, 30 to 40 hours per week. Permanent, full-time. Commission available. Additional benefits include group insurance, health, vision, and dental plans. Free parking, learning/training paid by employer, travel insurance, and on-site amenities provided.